Bharathiar University (BU), Coimbatore, has officially announced a tender for the supply of food items for its upcoming 39th Convocation, scheduled to take place on October 14, 2024.
BU Critical Dates and Deadlines
The submission of the tender is bound by strict deadlines that all participants must adhere to. Thetendering process began on September 26, 2024, and the final submission deadline is October 3, 2024, by 3:00 PM.
The tenders will be opened at 4:00 PM on the same day at the Registrar’s Chamber, Bharathiar University. It is essential to note that any tender received after 3:00 PM on October 3 will be returned unopened, and late submissions will not be entertained under any circumstances. Interested suppliers should ensure they complete the process before the specified cutoff time.
Moreover, the Convocation event, for which the food items are required, will take place on October 14, 2024, at the Bharathiar University campus. Suppliers should keep this event date in mind when planning their supply and logistics to meet the university’s needs effectively.
Criteria for Eligibility
One of the most important eligibility criteria for this tender is the location of the supplier. The supplier must be situated within a 12-kilometer radius of Bharathiar University. This geographic restriction ensures the food can be delivered promptly, minimizing delays that may affect the convocation schedule. Suppliers outside this radius are not eligible for participation.
Submission Requirements and Conditions
The tender document provides specific instructions regarding how tenders should be submitted. It is imperative that all tenders are submitted in a sealed envelope with the title “Tender for the SUPPLY OF FOOD ITEMS, due on 03.10.2024 at 3.00 PM” clearly marked on the cover. The tender documents, available for download from the university’s official website , must be duly filled out and signed on each page by the tenderer. Missing signatures or incomplete documents will result in disqualification.
Further, the tender documents are non-transferable , meaning that the downloaded document must be submitted by the individual or company that downloaded it. It cannot be passed on to another party for submission.
The submission should include all required enclosures, which are listed as follows:
- Company Registration Certificate
- GST Registration Certificate
- PAN Card Copy
- Experience Certificate
Tenders that do not include these documents or are incomplete will be rejected without consideration . It is vital to follow these instructions carefully to avoid disqualification.
Pricing and Payment Details
In the tender, suppliers must quote their rates for each food item in both words and figures . This must be done meticulously, as discrepancies between words and figures will result in the lowest quoted rate being considered. Suppliers should take care to ensure accuracy in their quotations.
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Furthermore, suppliers must explicitly mention any taxes and other charges , including GST, in their quotations. If these additional charges are not clearly mentioned, the university will assume the rates provided are net rates , inclusive of all taxes. Suppliers quoting rates inclusive of GST must also attach their valid GST registration certificate to ensure compliance with legal requirements.
Submission Requirements:
- The tender documents can be downloaded from the university’s website at www.b-u.ac.in between 26.09.2024 and 03.10.2024.
- The entire tender document must be submitted, with each page signed by the tenderer. Omissions or missing signatures may result in the rejection of the bid.
- Any corrections or alterations in the tender must be signed by the tenderer, ensuring that all entries are clear and legible.
- Tenders that do not meet these requirements will be deemed incomplete and rejected.
Tender Opening Process: The tenders will be opened at 4:00 PM on 3rd October 2024 in the Registrar’s Chamber in the presence of the tenderers. This is an opportunity for suppliers to witness the transparency of the process and have any immediate concerns addressed.
Key Information Table:
| Item | Details |
|---|---|
| Event | 39th Convocation of Bharathiar University |
| Tender Number | R-D5/Convocation/Food/2024-25 |
| Tender Start Date | 26th September 2024 |
| Submission Deadline | 3rd October 2024, 3:00 PM |
| Opening of Tenders | 3rd October 2024, 4:00 PM |
| Convocation Date | 14th October 2024 |
| Eligibility | Vendors within 12 km of Bharathiar University |
| Experience Required | Minimum 1 year in food supply |
| Location | Bharathiar University Campus, Coimbatore |
| Documents Required | Company Registration, GST Certificate, PAN Card |
| Submission Mode | Sealed tender with signed documents |
General Terms and Conditions
Suppliers should take note of some additional general rules and conditions laid out by the university. Firstly, the university’s general procurement rules will apply to this tender, and all suppliers must agree to these terms.
The selected vendor will be responsible for providing food and beverages during this event, ensuring the quality of food and the timely delivery as specified by the university.
For further details and to download the tender documents, visit the university’s official website (Notification) at www.b-u.ac.in. Ensure that all submissions are complete and submitted before the deadline of October 3, 2024, at 3:00 PM to avoid disqualification.
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